Party Pros: Contract Points for Photographers

So you've found a photographer. Your next assignment? To guarantee picture-perfect party photos and avoid miscommunication, request a written contract. Here are the critical points to review -- and get in writing:

[ ] Name and contact information for you and your photographer

[ ] Correct date(s), exact number of hours, starting time(s), and locations where the photographer will be expected to shoot, with exact addresses

[ ] Name of the photographer who will shoot your party and the number of assistants, if any.

[ ] Number and kind(s) of cameras to be used

[ ] Number of rolls of film to be shot (color and black and white), type of film, and cost per additional roll (if needed –- obviously, digital doesn't require film)

[ ] Number of proofs you'll receive, and complete package details

[ ] Date your proofs will be ready and how long you can keep them

[ ] When and how you'll receive your order (albums, prints) once you place it, and any other delivery details

[ ] Length of time the photographer will keep your negatives

[ ] Total cost (itemized if possible)

[ ] Overtime fee, if applicable

[ ] Reorder price, if you decide to order additional prints later

[ ] Deposit amount due

[ ] Balance amount and date due

[ ] Cancellation and refund policy

[ ] Name of an acceptable substitute in case of emergency

[ ] In the event of equipment failure, a guarantee that a backup camera will be on hand

[ ] Photographer's signature

Additional Items to Clarify

[ ] Style of photography, such as formal portraits, documentary-style, candid, combination, straight shooting, unconventional composition, and formats.

[ ] Subjects to be covered, such as pre-party preparations, formal portraits, or after-party. Give your photographer a must-take shot list to eliminate any confusion.

 

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